About the OpportunityAs part of the Austal Defence Australia (ADA) team, The Facilities Project Administrator provides essential administrative and coordination support to the project team delivering complex infrastructure construction and facilities management projects. This role ensures smooth project operations by managing documentation, tracking progress, coordinating stakeholders, and supporting compliance with organizational and regulatory standards. The administrator acts as the backbone of the project office, enabling the greater team to focus on technical delivery. Reporting to the Infrastructure Capability Manager, this role will support to drive performance through functional enablement to deliver on the project objectives. About AustalAustal is Australia’s global shipbuilder, Defence prime contractor; and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for the world’s leading operators with operations spanning Australia, the USA, Philippines, and Vietnam. Under the Strategic Shipbuilding Agreement, Austal is leading a new era of continuous naval shipbuilding in Western Australia. We’re driving innovation, supporting sovereign capability, and creating long-term opportunities for Australian industry and workers. Learn more at austal.com/ssaThis is your opportunity to contribute to projects of national significance. The maritime is now. What’s Involved Maintain accurate project documentation, records, and filing systems.Ensuring project files are current, complete, and easily accessible and stored in compliance with defence security requirements.Reports, presentations, and correspondence are delivered on time and to required standards.Meetings, workshops, and site visits are scheduled, documented, and action items tracked.Providing administrative and logistical support to the project team.Ensuring project staff receive timely support for operational needs.Ensuring information is distributed efficiently across multidisciplinary teams in compliance with defence security requirements.Provide support to ensure project operations run smoothly with minimal administrative delays.Support adherence to safety, environmental, and regulatory requirements.Ensure audit and inspection records are accurate and up to date.Ensure any compliance gaps are identified in project documentation.Provide support to ensure Facilities management standards are consistently applied across project activities.Facilitate communication between contractors, consultants, government representatives, and internal stakeholders as directedEnsure project data, records, and correspondence are securely managed.Step in to lead meetings, site inspections, and reporting when the Project Manager is unavailable.You’ll Need 3–5 years of experience in project coordination, project support, project administration, or junior project management roles.Diploma or higher qualification in Administration, equivalent or progress towards qualificationProficiency in project management software (e.g., MS Project, Primavera)Industry-specific experience in defence or major infrastructureProven and Effective communications skills, and proven stakeholder management abilityDemonstrated experience working on complex, cross-functional projects with multiple stakeholdersProven track record of supporting project delivery within scope, budget, and scheduleWhy Join Us?Competitive compensation and benefits package.Professional development and training opportunities.A supportive and dynamic work environment.Opportunities for career advancement within our growing organisation.At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply.Learn more at Careers at Austal Australia | Austal: Australia AUD Henderson 6166

Project Administrator

About the Opportunity

As part of the Austal Defence Australia (ADA) team, The Facilities Project Administrator provides essential administrative and coordination support to the project team delivering complex infrastructure construction and facilities management projects. This role ensures smooth project operations by managing documentation, tracking progress, coordinating stakeholders, and supporting compliance with organizational and regulatory standards. The administrator acts as the backbone of the project office, enabling the greater team to focus on technical delivery. Reporting to the Infrastructure Capability Manager, this role will support to drive performance through functional enablement to deliver on the project objectives.

About Austal

Austal is Australia’s global shipbuilder, Defence prime contractor; and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for the world’s leading operators with operations spanning Australia, the USA, Philippines, and Vietnam.

Under the Strategic Shipbuilding Agreement, Austal is leading a new era of continuous naval shipbuilding in Western Australia. We’re driving innovation, supporting sovereign capability, and creating long-term opportunities for Australian industry and workers.

Learn more at austal.com/ssa

This is your opportunity to contribute to projects of national significance. The maritime is now.

What’s Involved

  • Maintain accurate project documentation, records, and filing systems.
  • Ensuring project files are current, complete, and easily accessible and stored in compliance with defence security requirements.
  • Reports, presentations, and correspondence are delivered on time and to required standards.
  • Meetings, workshops, and site visits are scheduled, documented, and action items tracked.
  • Providing administrative and logistical support to the project team.
  • Ensuring project staff receive timely support for operational needs.
  • Ensuring information is distributed efficiently across multidisciplinary teams in compliance with defence security requirements.
  • Provide support to ensure project operations run smoothly with minimal administrative delays.
  • Support adherence to safety, environmental, and regulatory requirements.
  • Ensure audit and inspection records are accurate and up to date.
  • Ensure any compliance gaps are identified in project documentation.
  • Provide support to ensure Facilities management standards are consistently applied across project activities.
  • Facilitate communication between contractors, consultants, government representatives, and internal stakeholders as directed
  • Ensure project data, records, and correspondence are securely managed.
  • Step in to lead meetings, site inspections, and reporting when the Project Manager is unavailable.

You’ll Need

  • 3–5 years of experience in project coordination, project support, project administration, or junior project management roles.
  • Diploma or higher qualification in Administration, equivalent or progress towards qualification
  • Proficiency in project management software (e.g., MS Project, Primavera)
  • Industry-specific experience in defence or major infrastructure
  • Proven and Effective communications skills, and proven stakeholder management ability
  • Demonstrated experience working on complex, cross-functional projects with multiple stakeholders
  • Proven track record of supporting project delivery within scope, budget, and schedule

Why Join Us?

  • Competitive compensation and benefits package.
  • Professional development and training opportunities.
  • A supportive and dynamic work environment.
  • Opportunities for career advancement within our growing organisation.

At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply.

Learn more at Careers at Austal Australia | Austal: Australia

  • Posted Date 09 Jan 2026
  • Location Henderson
    WA / Australia
  • Industry Construction
  • Job Type Full Time
  • Salary Not provided