Executive Assistant

About the Opportunity

The Executive Assistant provides high-level administrative, secretarial, and organisational support to the Executive Vice President Sales & Strategy and Chief Technology Officer, managing schedules, correspondence, travel and confidential information. This role requires exceptional organisational skills, discretion and the ability to anticipate needs in a fast-paced environment. The Executive Assistant drives executive efficiency while serving as a key liaison between the executive, staff and clients. 

The Company expects you to be able to manage your time effectively to meet business requirements.  The Company also expects that you conduct yourself in a way that you are aligning yourself with our core values and policies.

In addition to the key responsibilities outlined below, you will also be required to complete any other tasks or duties as reasonably requested by your manager, delegate or member of the Austal management team.

About Austal

Austal is Australia’s global shipbuilder, Defence prime contractor; and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for the world’s leading operators with operations spanning Australia, the USA, Philippines, and Vietnam.

Under the Strategic Shipbuilding Agreement, Austal is leading a new era of continuous naval shipbuilding in Western Australia. We’re driving innovation, supporting sovereign capability, and creating long-term opportunities for Australian industry and workers.

Learn more at austal.com/ssa

This is your opportunity to contribute to projects of national significance. The maritime is now.

What’s Involved

• Provide a personal, confidential, secretarial & administration service to the Executive Vice President Sales & Strategy and Chief Technology Officer and Head of Human Resources in respect of their internal and external activities.
• Strategic diary management and planning for the Executive Vice President Sales & Strategy and Chief Technology Officer.
• Prepare for all meetings.
• Organise travel and meeting arrangements.
• Relevant timely information presented, facilitating informed discussion and decision making. 
• Access, enter data and produce reports from the various database systems.
• Initiate, facilitate and develop projects or initiatives as indicated by the Executive Vice President Sales & Strategy and Chief Technology Officer.
• General Support for Regional Offices as required.
• Organise travel arrangements, assist with conference bookings, registration at exhibitions and seminars and regular liaison with others to ensure the coordination of travel and schedules.
• Information packs are developed in a timely manner and represented.

You’ll Need

• Minimum Certificate IV in Business Administration or equivalent.
• Minimum of 3 years’ experience in a similar role.
• Current Drivers License.
• Advanced oral and written communication skills are required.
• Exceptional time management and organisational skills with the ability to work to tight deadlines whilst managing multiple tasks.
• High attention to detail and accuracy.
• Proficient computer skills including MS Word, Excel, Power Point and Outlook.
• Ability to work both autonomously without supervision and/or as part of a team.
• Advanced planning, diary management and organisational skills involving high profile events and visits up to 12 – 14 months ahead.
• Exceptional interpersonal and communication skills, with the ability to liaise effectively with stakeholders at all levels of the organisation.

Why Join Us?

• Competitive compensation and benefits package.
• Professional development and training opportunities.
• A supportive and dynamic work environment.
• Opportunities for career advancement within our growing organisation.

At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply.

Learn more at Careers at Austal Australia | Austal: Australia