Document Administrator

About the Opportunity

As the Document Administrator for Austal Defence Australia (ADA), you’ll be responsible for ensuring the accurate and timely preparation, distribution, tracking and recording of correspondence and Data Item submission documentation. 

This role provides an excellent opportunity to develop document control and administration skills while supporting project teams to maintain accurate records, coordinate document submissions and ensure documentation meets required standards.

About Austal

Austal is Australia’s global shipbuilder, Defence prime contractor; and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for the world’s leading operators with operations spanning Australia, the USA, Philippines, and Vietnam. With operations spanning multiple sites, Austal offers diverse career opportunities in trades, maintenance, engineering support, project services, corporate functions and operational delivery.

Under the Strategic Shipbuilding Agreement, Austal is leading a new era of continuous naval shipbuilding in Western Australia. We’re driving innovation, supporting sovereign capability, and creating long-term opportunities for Australian industry and workers.

Learn more at  Careers at Austal Australia | Austal: Australia

This is your opportunity to contribute to projects of national significance. The maritime is now.

What’s Involved

• Register, distribute and track Data Item submissions, ensuring documents are processed accurately and within required timeframes.
• Maintain document registers, correspondence records and project mailboxes to support effective document control and record-keeping.
• Perform quality checks on documents to ensure compliance with templates, formatting, spelling, numbering and security marking requirements.
• Liaise with document authors, reviewers and project personnel, providing reminders and administrative support to help meet submission deadlines.
• Provide general administrative support to the Commercial team and assist with continuous improvement initiatives and project administration activities as required.

 You’ll Need

• Certificate III or IV in Business Administration, Business, or a related discipline, or equivalent experience.
• Proficient in Microsoft Office applications, particularly Word, Outlook and Excel.
• Strong attention to detail with the ability to accurately review, manage and maintain documentation and records.
• Well developed organisational and time management skills, with the ability to manage competing priorities and meet deadlines. 
• Strong written and verbal communication skills, including a good understanding of grammar, spelling and document presentation.
• Demonstrated administrative experience in an office, project support or document management environment.
• Experience using document management systems and/or Microsoft Office or Microsoft Word certification (desirable).
• Eligibility for a Defence Security Clearance.

Why Join Us?

• Competitive compensation and benefits package.
• Professional development and training opportunities.
• A supportive and dynamic work environment.
• Opportunities for career advancement within our growing organisation.

At Austal we are committed to providing a safe and inclusive work environment for all. We believe that achieving greater diversity will enhance our operations and as such we actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply. Veterans are also encouraged to apply.

Learn more at https://www.austaljobs.com/australia